WEBVTT 00:00:01.000 --> 00:00:06.000 Hello, I'm Sherry Schlafer, Senior Manager Brand here at AIP Publishing. 00:00:06.000 --> 00:00:09.000 Welcome to the AIP Fusion Administrator Guide. 00:00:09.000 --> 00:00:23.000 We're delighted that your institution has joined AIP Fusion, our Open Access model developed in collaboration with libraries and consortia to support a more sustainable open future for scholarly publishing. 00:00:23.000 --> 00:00:37.000 Fusion brings together unlimited reading, unlimited publishing, and integrated services under a single agreement, helping remove barriers to open research and making it easier for researchers to share their work together. 00:00:37.000 --> 00:00:52.000 We're taking an important step toward a more open and fair future for physics research, one that better supports librarians, publishers, researchers, and the global scientific community. 00:00:52.000 --> 00:01:00.000 This guide is designed to support you in your role as an institutional administrator for your AAP Fusion agreement. 00:01:00.000 --> 00:01:09.000 It introduces the model and walks you through the administrator dashboard within AAP Publishing's Billing and Production System, or BPS. 00:01:09.000 --> 00:01:22.000 Our goal is to help you feel confident navigating the system so you can smoothly support your researchers and maximize the impact of your institution's publishing efforts. 00:01:22.000 --> 00:01:29.000 Before we jump into the dashboard, I'd like to start by introducing AIP Fusion, our new agreement with your institution. 00:01:29.000 --> 00:01:38.000 Through this partnership, researchers at your institution now have expanded access to AIP Publishing's full publishing ecosystem. 00:01:38.000 --> 00:01:57.000 They can read across the entire portfolio of AIP Publishing and partner journals with access to content from 1999 to present. 00:04:57.000 --> 00:05:04.000 Once a manuscript is accepted, it will appear in this Pending Approval tab for administrator review. 00:05:04.000 --> 00:05:13.000 At this point, you'll receive an e-mail notification and will be prompted to take one of three actions you may approve. 00:05:13.000 --> 00:05:22.000 This confirms the manuscript will be published Open Access under your institution's Fusion agreement and no further action is required. 00:05:22.000 --> 00:05:26.000 There will be no cost for the author and no charge to the institution. 00:05:26.000 --> 00:05:28.000 You may also deny. 00:05:28.000 --> 00:05:35.000 If you deny the manuscript, it will not be covered by the agreement and the author will be notified accordingly. 00:05:35.000 --> 00:05:37.000 You may also choose to bill me. 00:05:37.000 --> 00:05:46.000 This allows the manuscript to publish Open Access outside the Fusion agreement with the publication charges billed directly to the institution. 00:05:46.000 --> 00:05:54.000 This option would be used in exceptional cases where the institution chooses to cover the Open Access fees separately. 00:05:54.000 --> 00:06:05.000 After selecting Approve, Deny, or Bill Me, click Process at the bottom left of the screen to complete the action. 00:06:05.000 --> 00:06:09.000 If you click on the middle tab, you'll come to the Pending Payment tab. 00:06:09.000 --> 00:06:18.000 Because AAP Fusion agreements do not include article caps or APC invoicing, you should typically see no activity in this tab. 00:06:18.000 --> 00:06:30.000 The only time entries may appear here is if your account is set up as manual approval and you choose to have an article billed separately or outside of your AAP Fusion agreement. 00:06:30.000 --> 00:06:46.000 Otherwise, for institutions fully operating under the Fusion model, this section will generally remain empty as the agreement is designed to eliminate routine payment processing for individual articles. 00:06:46.000 --> 00:06:50.000 The final tab is the Payment History tab. 00:06:50.000 --> 00:06:56.000 This section provides visibility into manuscripts that have been published under your agreement. 00:06:56.000 --> 00:07:07.000 Because AAP Fusion does not include article caps or APC invoicing, this tab functions primarily as a reporting and tracking tool rather than a billing interface. 00:07:07.000 --> 00:07:12.000 From here, administrators can review manuscripts published under the agreement. 00:07:12.000 --> 00:07:21.000 View associated journals, authors, and other key details on the Payment History tab. 00:07:21.000 --> 00:07:30.000 You can also filter activity by date range and download reports to Excel for internal tracking or institutional reporting. 00:07:30.000 --> 00:07:42.000 This makes the Payment History tab the main place to review your institution's publishing activity and generate reports as needed. 00:07:42.000 --> 00:07:51.000 Finally, if you need to update your account profile, such as your contact details or address information, you can do this directly within the dashboard. 00:07:51.000 --> 00:07:57.000 To access your profile settings, start by clicking My Tasks. 00:07:57.000 --> 00:08:03.000 From there, select My Account and then choose Edit Profile Information. 00:08:03.000 --> 00:08:15.000 This section allows you to review and update your administrator account details as needed to ensure your contact and institutional information remains current. 00:08:15.000 --> 00:08:16.000 And that's it. 00:08:16.000 --> 00:08:28.000 Just as the Fusion model is designed to be simple and straightforward, the BPS dashboard is built to make it easy for administrators to monitor and manage their institution's publishing activity. 00:08:28.000 --> 00:08:41.000 For additional information, resources, and tools to support your AIP Fusion agreement for both you and your researchers, please visit the website listed on this screen or scan the QR code. 00:08:41.000 --> 00:08:44.000 And remember, we're always here to help. 00:08:44.000 --> 00:08:50.000 If you have any questions, feel free to reach out to us at [pcr@aip.org](mailto:pcr@aip.org). 00:08:50.000 --> 00:08:58.000 Thank you again for partnering with us as we work together toward a more sustainable and open future for scholarly publishing.