Preparing your manuscript

Acceptable file formats

Please use Microsoft Word® or REVTeX 4.1.

Microsoft Word®

  • Meticulous attention to the following, brief guidelines will help not only the publisher but also the author, since careful preparation is the most important single factor assuring prompt, error-free publication that precisely reflects the author’s intent.
  • We recommend that you use the built-in Microsoft® equation (math) editor included with your version of Word. You may also use popular third party products (purchased separately) such as MathType. Please make sure that all fonts are embedded. Mac OSX Word users are reminded that font embedding is not possible, and this may cause errors when your files are converted to PDF.
  • Tables should be created with Word’s Insert Table function. If the table has already been made, please be sure it has been made with Word’s Table features. Tables created with spaces or tabs will create problems and may be improperly typeset. To assure your table is published as you wish, you must use Word’s Table function.
  • Footnotes should be inserted using Word’s Insert Footnote command.

REVTeX

The REVTeX 4.1 package has been updated with changes for AIP Publishing journals and is available for download.

The AIP Publishing Style will only work with REVTeX 4.1 and the latest version of natbib, natbib8.3.

We are now accepting BibTex files. For more information please click here.

English-language editing

AIP Publishing recommends that authors contact Edanz, a global editing service with offices in Japan and China, to receive a quotation of price and time. Note that this is not a requirement or a guarantee of acceptance for publication.

Manuscript guidelines

These are the general guidelines for the AIP Publishing journals. However, in addition to these guidelines if you are preparing a manuscript for APL, APM, CHA, JCP, JPCRD, PHF, RSI, or SDY there are specific requirements which only apply to each particular journal. Therefore, it is important to also read the section, specific journal guidelines after reading these general guidelines.

  • The manuscript, including the abstract, references, and captions, should be set up on a 21.6 x 28 cm (8-1/2 x 11 in. or A4) grid with ample margins. It is essential that the motivation forthe research presented, central results, and conclusion be stated in nontechnical languagethat is intelligible to a broad audience. The manuscript must be in good scientific AmericanEnglish. All pages need to be numbered consecutively.
  • The manuscript should be arranged in the following order: title, author(s), affiliation(s), abstract, text, acknowledgments, appendixes, and references. Figures, with figure captions, may be embedded within the manuscript to assist the reviewers. In addition, please submit separate figure source files.
  • Series publications should be submitted in sequential order (Part I or I, Part II or II, etc.) and properly identified in the references. For series publication of closely related papers, the descriptor “Part I,” or simply “I,” will not be included in the title of an article unless Part II has been submitted for publication in the journal.
  • The abstract should serve as an index (including all subjects, major and minor, about which new information is given) and as a summary (presenting the conclusions and all results of general interest in the article). It should be one paragraph with approximately 250 words. The abstract should not contain displayed mathematical equations, footnotes, references, graphics, or tabular material.
  • Authors’ names should be presented consistently across all publications to facilitate indexing and avoid ambiguity.

You may choose to have your Chinese, Japanese, or Korean names published in your own language alongside the English versions in the author list. For Chinese, you may use either Simplified or Traditional characters. Chinese, Japanese, or Korean characters must appear within the author list of the manuscript when you are submitting and resubmitting the article. For further information, please read Guidelines for Chinese, Japanese, or Korean names.

Equations should be punctuated and aligned to bring out their structure and numbered on the right. Mathematical operation signs indicating continuity of the expression should be placed at the left of the second and succeeding lines. Use × rather than a centered dot, except for scalar products of vectors. The solidus (/) should be used instead of built-up fractions in running text, and in display wherever clarity would not be jeopardized. Use “exp” for complicated exponents.

Notation must be legible, clear, compact, and consistent with standard usage.

References and footnotes should be set as a double-spaced list at the end of the text. The names, including initials, of all authors in each reference should be given (in the text, the use of “et al.” is permissible). For footnotes to title and bylines, use a), b), c), etc. Avoid lengthy textual footnotes by inserting the information in the text. Footnotes within tables should be designated by lowercase roman letter superscripts and given at the end of the table. All references to books and journal articles, listed at the end of the paper, are to appear in only one of these three formats:

  • By number, in order of first appearance, presenting the names of the authors, the journal name, volume, first page number only, and year, as in:19L. M. Pecora, T. L. Carroll, G. A. Johnson, D.J. Mar, and J. F. Heagy, Chaos 7, 520 (1997).
    This paper will be listed as the 19th in the list of references and cited as 19 or Ref. 19.
  • In alphabetical order according to the first author’s last name, including, in addition to the name, the title of the paper cited, journal name, volume, first and last page, and year, as in: Pecora, L. M., Carroll, T. L., Johnson, G. A., Mar, D. J., and Heagy, J. F., “Fundamentals of synchronization in chaotic systems, concepts, and applications,” Chaos 7, 520–543 (1997).
    This paper will be cited as “Pecora et al. (1997).” If there are several papers by the same author(s) and the same year, they should be distinguished by letters, as in (1997a).
  • Alphabetically listed references (with full titles and page ranges) may be numbered according to their alphabetical order and cited by their number.
  • Separate tables (numbered with roman numerals in the order of appearance in the text) should be used for all but the simplest tabular material; they should have captions that make the tables intelligible without reference to the text. The structure should be clear, with simple column headings denoting all units. Unaltered computer output and notation are generally unacceptable.